Administrative assistant resume tips
An administrative assistant resume should say who you supported and what you ran for them: a calendar, a front desk, travel, expenses, or a set of documents. "Supported executives" without the tasks is too vague to place you.
Cover letter for an administrative assistant
What to put first
Name the office: a clinic, a school, a law practice, a sales team, or a small company where you were the only assistant. Then the tasks that took most of the week. Put the tasks that match the posting first.
The actual week
Describe the recurring work. A calendar with heavy external meetings is different from a front desk with constant visitors. Write your week, not a generic assistant poster.
Judgment calls
Mention one kind of decision you made without asking: what to escalate, how to prioritize a double-booked hour, what you could spend. Authority is scope.
Tools you have used
Name the calendar, the documents, and the expense or record system you used. Do not add a tool from the posting that you have never opened.
An example line
Adapt this only where it is true for you. It is a shape for a bullet, not a claim that a particular person did this work.
Supported two managers in a clinic: owned their external calendars, prepared the credentialing packets, and decided which calls waited until the end of the patient day.
What to leave off
Leave off "fast learner" in place of tasks, confidential details about the people you supported, and software you last used in a class. Leave off a duty that belonged to a bookkeeper or a nurse if you only passed the paper along.
Questions
- Should I say I am an executive assistant if the posting does?
- Use your real title. Describe executive-level support if that is what you did. Do not retitle yourself to match an ad.
- How do I show discretion?
- By what you omit. Describe the type of document, not the sensitive content, and never a person's private affairs.